Check-In & Check-Out Times
Our earliest check-in time is 1pm (*Except at The Cape Goa where it is from 2pm) and check-out is
before 11am. I am sorry but we have to be fairly strict about times because most guests do not leave
until the last possible moment and also want to check-in as soon as possible. You are welcome to ask
if early check-in or a late check-out is possible when you are with us and our staff team will advise
you depending upon our occupancy.
Cottage Position
When you reserve, you will be given the type of cottage that you select and not a specific cottage.
Reservation Dates and Requirements
We will email you confirmation of your deposit payment and your reservation details. It is your
responsibility to check the confirmation for accurate dates, room types and amounts and advise us of
any inaccuracies or omissions.
Pets
Although we love animals, we have to say no because there are local beach dogs that are territorial
and will attack dogs from outside. I am sorry but we have to say no to pets.
Deposits & Payments
No booking can be accepted as finalised without the payment of a deposit.
Any balance of the room payment is due on arrival at the resort.
Any balance can be paid in Indian Rupees (cash), we also accept most foreign currencies (cash),
credit cards (for payment when with us, please ask us before any payment for any related charges.
Please be aware that your card issuer may charge you a transaction or currency exchange fee and
we advise you to make yourself aware prior to making a payment. You can also withdraw cash from
either of the two ATM’s in Agonda.
We are happy to accept any remainder owed when you are here in part payments and we will provide
receipts.
Cancellation Policy
The deposit is non-refundable because by reserving the room for you we may have to turn away other
potential guests.
We are sorry that your deposit will not be refunded if you cancel or decide to leave early.
In the event that we are forced to cancel a reservation due to unforeseen circumstances (for example: a
government shutdown or restrictions), at our discretion, we may offer to transfer your deposit to a later
stay this or next season.
Accessibility or Special Needs
Although our cottages only have a couple of steps, because of the surrounding sand and terrain they
can be difficult to access for people with limited mobility. That said, with your permission we are willing
and happy to assist under your direction. There is a spectrum of needs, so please feel welcome to
discuss with us any assistance or information you may need.
Food & Drink
Guests staying at all our resorts will receive a complimentary breakfast (unless otherwise informed).
If you have specific dietary requirements, vegan, nut allergy, etc, please inform our staff and chef
before each meal as we can adapt dishes and follow your instructions. Please give us a little advance
notice as we may be busy.
Extra Children Policy
We consider children to be up to 12 years old or younger, and if you have 2 or more children above.
At this age, we would recommend that you reserve another cottage and we will try and keep both
cottages next to each other.
For each child, there is a nightly charge (this will be charged automatically when you reserve and
inform us about your children) and it is assumed that children may share their parent's bed, we can
provide only one extra bed in the cottage as there is limited space. The extra bed is free. If you have
more than 1 child please let us know and we will make the reservation for you. The extra person
charge will apply, but we will only be able to provide 1 extra bed in total.
Extra Adult Policy
We prefer for there to be only two adults in each cottage as it helps to prevent an overcrowded resort
and maintain a peaceful environment. (Children 12 years or above are considered adults)
Parking
We do have parking facilities at all of our resorts. There is a huge area above The Cape Goa where
you can park a car. We are not responsible for cars or any belongings left in them. However, we
generally have a security guard near the entrance and have had no issues to date.
Resort Events & Local Festivities
Occasionally we have local Goan dancers or Indian classical music for our guests, we do not allow
loud music and try to maintain a peaceful resort. However, we have no control over the noise that may
be generated by religious festivals such as Holi and Ganesha. Also on occasion, our neighbors or
others in the area may have a celebration which we must tolerate or embrace.
Force Majeure (greater force)
We are exempt from fulfilling our contractual obligations for causes that could not be anticipated
and/or are beyond our control. Such as and may include an act of God, Act of Man, Act of Parliament,
and other impersonal events or occurrences. The before said, we have integrity and will endeavour to
provide you with the services mentioned and hopefully exceed your expectations.
Nature/Weather
Some circumstances are beyond our reasonable control including, unseasonable/adverse or extreme
weather that may have an impact on the resort or its surroundings. This may affect the beach/sand
and the ability to swim or enjoy the beach as anticipated at the time of booking.
Use of Personal Information (*please see our full “Privacy Policy)
We will not knowingly give your personal information to anybody else (except where required to do so
by authorities). We will retain your information and from time to time we may contact you with our
promotional and resort related information.
Resort Information
We regularly update our websites and printed information but, from time to time due to changes in
facilities, the environment, or updates to the resort and cottages the text and or photographs may not
be a current exact representation. We do not inform future guests of updates and upgrades to the
cottages, resort, or surroundings.
Guests are advised to obtain comprehensive insurance
We advise guests to plan and research their holiday and where possible obtain comprehensive
insurance to cover any/all travel associated risks, as the resort accepts no liability and will not pay any
compensation/refund any money where the performance of its obligations is prevented or affected
directly or indirectly by or as a result of force majeure or any circumstances beyond its reasonable
control including, but not limited to, flood, earthquake, extremely adverse weather conditions, natural
disasters, other acts of God, acts of terrorism, unforeseen infestation, flight schedule alterations, fire
or failure of electric power, gas, water, or another utility service, plant machinery, computers, vehicles or
any collapse of building structures.
If your dates are between the resort opening date and 19th December (& inc. 19th) we will request a deposit to confirm a reservation approximately 2 weeks before (or earlier if flights and travel are back to normal) the check-in date or extend the no-deposit period further if we feel that things are still uncertain.
For dates put on hold between 20th December until 31st May (end of season) we will request a 50% deposit to secure approximately 1 month from your check-in date. The no deposit period may be extended if we feel appropriate.
We will email you to request the 50% deposit and you will have 5 days to make the deposit payment and notify us. Please contact us if you anticipate any delay or difficulties in making the payment on time.
Please be aware that we are putting dates on hold for you and that your reservation will only be confirmed upon the payment of the requested deposit, our current reservation Terms & Conditions will then apply. Kindly email us to let us know when you have made the payment and we will then send you a confirmation.
We have prepared this Data Privacy & Privacy Policy to explain why, how, and when we collect data from you so that we can provide personalised services for you, and your rights in respect of this data. If you have additional questions, you can contact us through the email address provided on our website).
This Security & Data Privacy Policy contains general and technical details about the steps we take to respect your privacy concerns.
DATA WE COLLECT
The term “Personal Data” in this policy refers to any information that you might voluntarily give when you are accessing our website or stay at one of our resorts.
We (Vilasaahuta Pvt Ltd) collect your information as necessary in an effort to provide you with the best experience and services that we can.
Personal Information that we collect may include:
HOW WE USE PERSONAL DATA
We may use your Personal Data in the following ways.
HOW WE SHARE THE PERSONAL DATA
HOW WE STORE THE DATA
We may store your Personal Data in the following ways.
COOKIES
We do not currently use cookies.
YOUR RIGHTS
Your principal rights are: Right of access, Right to rectification, Right to erasure, Right to restriction of processing, Right to data portability, Right to object.
We do not collect personal information from children/minors below the age of 16.
We have one sea-facing cottage with a bedroom and a semi open-air shower/wc room, complete with a rainwater style shower and hot-water.
Note: Please note that the garden cottages do not have a view of the sea and located behind the sea-facing cottage only seconds away from the beach.
The garden cottages have one bedroom and a semi open-air shower/wc room, complete with a rainwater style shower and hot-water.
Note: Please note that the garden cottages do not have a view of the sea and located behind the sea-facing cottage only seconds away from the beach.
Updated: Aug 26: 2020
Our commitment to health, safety, and security
In response to the development of the COVID-19 pandemic, we are continuously monitoring and following the changes in recommendations and guidelines of the local governments and the local health authorities in and outside India, to continue working towards providing the best service possible while safeguarding the safety of our guests and staff team, within the requirements issued by the government and local authorities.
The availability of food, pools (at some of our resorts), and other amenities may be disrupted.
Cleaning Regime Changes
When guests check into our resorts over the next few months, they will notice a number of additions to the resort group's protocols designed to set a higher standard of cleanliness for the resort. Specific areas of focus include:
Surface Areas: In public spaces, each resort has added to additional rigorous cleaning protocols, requiring that surfaces are treated with hospital-grade disinfectants and that this cleaning is done with increased frequency. In guest rooms, all surfaces will be thoroughly cleaned with hospital-grade disinfectants. Our resorts will also be placing disinfecting wipes/hand sanitising liquid for guests’ personal use.
Guest Contact: To help alleviate the risk of COVID-19 transmission through person-to-person contact, we will be using signage in shared areas to remind guests to maintain social distancing protocols and will remove or rearrange the furniture to allow more space for distancing. You’ll see a few hand sanitising stations around each resort – near the entrances, front desks and restaurants, etc.
Food Safety: At each of our resorts, food handlers and supervisors will be trained on safe food preparation and service practices prior to the opening of the resorts. Our resort's food and beverage teams are required to conduct self-inspection and their compliance will be checked by a newly appointed hygiene inspector to ensure that we maintain the highest standards and also adhere to legal requirements and current good practice protocols as they develop.
Our Cancellation Policy
We understand that in these uncertain times and travel plans may get affected. We have introduced greater flexibility into our Terms & Conditions (please click to download a full copy).
Prior we often requested a 100% deposit, we now only request a 50% deposit to secure a reservation.
Up to 30 days prior to check-in we will allow one change of dates (subject to availability) with no penalty.
If you choose to cancel within 30 days of your arrival date and we manage to completely fill your entire dates, we will then offer to hold your full deposit against a later stay this (2020-21), or next season (2021-22).
The deposits paid are non-refundable so that we can survive in business and offer great rates and flexibility.
Please read our full Terms & Conditions. We are human and care about our guests whose happiness and enjoyment are our priority. We will endeavour when possible and reasonable to add further flexibility to our Terms & Conditions.
